Kuala Lumpur Jobs Office Services Executive Position at Wong & Partners

Image Wong & Partners
  • Job vacancies posted on: 12 months ago

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Wong & Partners has open a job vacancy for the domicile of Kuala Lumpur and surrounding areas as office services executive with full time work system which will then be placed in our company office.

The candidates we need are those who have the minimum criteria of Professional Certificate, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma & Professional Degree and experienced and have the integrity to work in the field of Admin/Human Resources & Clerical/Administrative Support.

Our company highly values a professional and competitive work environment, therefore, candidates are required to uphold honesty and discipline in a work environtment.

As a professional company, we offer a competitive monthly base salary RM 1,600 - RM 3,700 which can be adjusted by the decision of our HRD company and adjusts to the capabilities of the candidate offers for our company.

Job Info

Company Wong & Partners
Position Office Services Executive
Region Kuala Lumpur
Career Level Junior Executive
Work Experience 4 years
Qualification Advanced/Higher/Graduate Diploma, Bachelor's Degree, Diploma, Post Graduate Diploma, Professional Certificate, Professional Degree
Type of Work Full-Time
Specialization Required Admin/Human Resources, Clerical/Administrative Support
Minimum Salary MYR 1.550
Maximum Salary MYR 3.700

Reports to: Office Manager

Description: To assist the Office Manager in carrying out overall office administrative matters, so as to maintain and develop an excellent working environment.

Primary Responsibilities

  • To maintain office areas, fixtures and fittings.
  • To maintain and purchase office equipment.
  • To ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • To maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • To assist in arranging food and beverages for meetings and events.
  • To assist with the renewal of service agreements for office items, insurance, and road tax for company vehicles.
  • To maintain and update contact lists.
  • To update information to the office Intranet as and when required.
  • To maintain and update new joiners / staff movement information to OMNIS, Staff Directories and Intranet.
  • To maintain and update the office map with staff movement / workstation movement as and when required.
  • To develop and maintain a filing system.
  • To assist with the preparation of reports.
  • To submit and reconcile expense reports.
  • To process payments for contractors and suppliers.
  • To process claims for dispatch and driver.
  • To liaise with the building management on matters related to visitor’s permit.
  • To apply for building and office access card for new employees.
  • To receive letters, packages etc. and distribute them.
  • To book travel arrangements.
  • To cover front desk when necessary.
  • To organize travel arrangements for visitors.
  • To keep track and update of Travelers Information.
  • To organize and schedule meetings and appointments.
  • To produce and distribute correspondence memos, letters, faxes and forms.

Additional Responsibilities

  • To develop and update administrative systems to make them more efficient.
  • To resolve administrative problems.
  • To assist with the ad hoc projects when required.

Education

  • Candidate must possess at least a Diploma, Advanced / Higher / Graduate Diploma in Business Studies / Administration / Management or equivalent.
  • At least 3 years of working experience in related field is required.
  • Good communication and interaction skills.
  • Able to work independently as well as in a team.
  • Strong administrative skills, able to multi-task with excellent attention to detail.
  • Proactive, result-oriented, self-reliant and assertive.
  • Possess a positive mindset and able to work in a fast-paced environment.
  • Computer literacy is critical and proficiency in Microsoft Office is a must.

Office/Company Address

Country Malaysia
Region Kuala Lumpur
Map Google Map

Benefit

  • Member Firm of Baker & McKenzie International
  • Outstanding Career Development Opportunities and Training
  • High Performing Firm and Fast-paced Environment

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Company Description

Wong & Partners is a member firm of Baker & McKenzie International, a Swiss Verein with member law firms around the world. Wong & Partners provides broad range of legal services with an international perspective.

Our practice areas are Mergers & Acquisitions, Venture Capital/Private Equity, Information Technology and Communications, Corporate Finance and Securities, Employment, Tax, Finance and Projects, Islamic Finance, Intellectual Property and Commercial Litigation and Dispute Resolution.

Company Info

  • Industry: Law / Legal
  • Registration No.: 000652709-D
  • Company Size: 51 - 200 Employees
  • Average Processing Time: 15 days
  • Benefits & Others: Medical, Regular hours, Mondays - Fridays, Business (e.g. Shirts)
  • Specific Location: The Gardens, Mid Valley
This vacancy is suitable for those of you who live in the following areas: Kuala Lumpur