Kuala Lumpur Jobs Operations Assistant (data Processing) Position at International Organization For Migration (IOM)

Image International Organization For Migration (IOM)
  • Job vacancies posted on: 12 months ago

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International Organization For Migration (IOM) has open a job vacancy for the domicile of Kuala Lumpur and surrounding areas as operations assistant (data processing) with contract work system which will then be placed in our company office.

The candidates we need are those who have the minimum criteria of Higher Secondary/STPM/'A' Level/Pre-U, Bachelor's Degree, Post Graduate Diploma & Professional Degree and experienced and have the integrity to work in the field of Admin/Human Resources & Clerical/Administrative Support.

Our company highly values a professional and competitive work environment, therefore, candidates are required to uphold honesty and discipline in a work environtment.

As a professional company, we offer a competitive monthly base salary RM 6,100 - RM 6,400 which can be adjusted by the decision of our HRD company and adjusts to the capabilities of the candidate offers for our company.

Job Info

Company International Organization For Migration (IOM)
Position Operations Assistant (data Processing)
Region Kuala Lumpur
Career Level Junior Executive
Work Experience 3 years
Qualification Bachelor's Degree, Higher Secondary/STPM/'A' Level/Pre-U, Post Graduate Diploma, Professional Degree
Type of Work Contract
Specialization Required Admin/Human Resources, Clerical/Administrative Support
Minimum Salary MYR 6.130
Maximum Salary MYR 6.400

Responsibilities:

  1. Record demographic and biographic information in MiMOSA upon receipt of the request for travel while confirming receipt to third parties, such as an embassy or Resettlement Support Center (RSC). Notify the Senior Operations Assistant, Data of the receipt of new requests for travel assistance.
  2. Secure, and account for travel documents in accordance with the local Standard Operating Procedures (SOPs). Ensure secure storage of documentation and data in accordance with IOM principles and guidelines while guaranteeing limited access to physical files.
  3. Process exit permits in close coordination with supervisors and other IOM colleagues and relevant authorities.
  4. Ensure the issuance and timely dispatch of travel documents with Operations colleagues, from booking notifications to logistical assistance with exit processes closely coordinated.
  5. Prepare all travel-ready documentation for transfer to Field Support colleagues in collaboration and coordination with supervisors while ensuring the travel bag has all necessary documentation to depart the country.  
  6. Prepare reports as requested on the receipt of documentation to time of service delivery; inform supervisors on possible issues which need attention and suggest corrective actions. Report any problems encountered like denials of exit permits, reasons for such denials and possible solutions.
  7. Assist in preparing regular data mining reports in order to ensure that MiMOSA is up-to-date, accurate and maintains the integrity of relevant Movement Operations projects.
  8. Provide regular feedback on work being accomplished to the Senior Operations Assistant, Data and keep supervisors immediately informed of any issues that arise.
  9. Demonstrate an in-depth understanding of relevant Movement Operations SOPs and Movements-related systems and databases, as well as the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Code of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA.)
  10. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with standards of conduct and data protection rules. Alert Senior Operations Assistant, Data Processing or management of any non-compliance to SOPs or codes of conduct by IOM staff members or partners.
  11. Perform such other duties as may be assigned.

Office/Company Address

Country Malaysia
Region Kuala Lumpur
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Benefit

  • Proactive and fulfilling work environment
  • Opportunity to serve in humanitarian field
  • Opportunity for international career, training, and development

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Company Description

IOM is committed to the principle that humane and orderly migration, benefits migrants and society.

As the leading international organization for migration, IOM acts with its partners in the international community to:

  • Assist in meeting the growing operational challenges of migration management.
  • Advance understanding of migration issues.
  • Encourage social and economic development through migration.
  • Uphold the human dignity and well-being of migrants.

Company Info

  • Industry: Non-Profit Organisation / Social Services / NGO
  • Registration No.: n/a
  • Company Size: 51 - 200 Employees
  • Average Processing Time: 24 days
  • Benefits & Others: Dental, Miscellaneous allowance, Medical, Regular hours, Mondays - Fridays, Business (e.g. Shirts)
  • Specific Location: IOM, 570 Jalan Bukit Petaling, 50460 Kuala Lumpur
This vacancy is suitable for those of you who live in the following areas: Kuala Lumpur