Kuala Lumpur Jobs Personal Assistant To Director Position at V CAPITAL KRONOS BERHAD

Job Info

Company	V CAPITAL KRONOS BERHAD
Position	Personal Assistant To Director
Region	Kuala Lumpur
Career Level	Junior Executive
Work Experience	3 years
Qualification	Advanced/Higher/Graduate Diploma, Bachelor's Degree, Diploma, Post Graduate Diploma, Professional Degree
Type of Work	Full-Time
Specialization Required	Admin/Human Resources, Secretarial/Executive Personal Assistant
Minimum Salary	MYR 4.000
Maximum Salary	MYR 5.000

PERSONAL ASSISTANT TO DIRECTOR

Responsibilities:

• To provide full support to Directors in managing day-to-day administrative and operations in the office.
• Responsible to assist Directors to follow up, monitor, direct & coordinate tasks and report accordingly.
• To liaise professionally and strictly confidential with all levels of management, department and business associates.
• To maintain confidentiality by keeping information confidential.
• Direct & coordinate arrangements, meetings and/or conferences as assigned and ensure that Directors is well prepared for the meetings or agendas.
• Manage the Directors’ daily calendar via electronic email and scheduling of appointments or meetings.
• Preparing agendas, pre-meeting briefings as well as produce documents, briefing papers, reports, and presentations for the Directors.
• Attending meeting with Directors and taking minutes and prepare minutes of meetings, reports, correspondence, and presentations accurately and swiftly.
• Organizing and maintaining an efficient electronic and paper records filing system in line with the company requirements as well as reviewing the documentation as needed.
• Maintain Directors’ office systems, including data management to ensure information is organized and easily accessible.
• Compile, proofread and revise drafts of documents and reports.
• Screen incoming phone calls, emails, inquiries and requests. Handling them as appropriate by replying or highlighting urgent or important correspondence.
• Preparing and disseminating correspondence, memos, and forms accordingly.
• Provide general assistance in PowerPoint presentation, letter drafting, and document filling.
• Manage Directors’ travel arrangement and personal matters
• Coordinate with the driver on the Directors’ traveling needs and also assist in track and review the driver’s monthly overtime claims.
• Composing and preparing correspondence; arranging detailed travel plans, bookings and logistics, itineraries and agendas and compiling documents for meetings.
• Managing personal matters of the directors
• Perform other duties as assigned by Directors from time to time.

Requirements:

• Candidate must possess at least a bachelor’s degree in Business Studies/ Administration/Management, Secretarial or equivalent.
• At least of two (2) years working experience in related field
• Ability to carry out and provide support over task that may require high level of confidentiality and sensitivity.
• Experience in supporting C-level executives with an understanding of the requirements and implications of working for a MD will be an added advantage.
• Strong integrity with the ability to handle confidential information and material with the highest degree of professional responsibility.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Have accountability & preferably with proven ability to follow through & complete the task started.
• Possess own transport.
• Excellent in written and verbal communication skills in English and Bahasa Malaysia.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

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Company Description

Company Info

• Industry: Consulting (Business & Management)
• Registration No.: 1382213V
• Company Size: 1 - 50 Employees
• Average Processing Time: 18 days
• Benefits & Others: Miscellaneous allowance, Medical, Regular hours, Mondays - Fridays, Business (e.g. Shirts)
• Specific Location: KL eco city