Kuala Lumpur Jobs Principal Assistant (x 4) Position at Oliver Wyman

Job Info

Company	Oliver Wyman
Position	Principal Assistant (x 4)
Region	Kuala Lumpur
Career Level	Senior Executive
Work Experience	5 years
Qualification	Bachelor's Degree, Post Graduate Diploma, Professional Degree
Type of Work	Full-Time
Specialization Required	Admin/Human Resources, Clerical/Administrative Support
Minimum Salary	MYR 1.550
Maximum Salary	MYR 3.700

The Principal Assistant (PA) is responsible for supporting Australia and Singapore-based Principals, including but not limited to calendar management, travel, logistics & administration. The PA will also provide local office support including printing, binding, ordering supplies & other adhoc duties as requested. Coverage for Executive Assistant (EA) team, supporting Oliver Wyman Partners.

Key Responsibilities:

Calendar Management & Travel Arrangement 

• Maintain diaries for Principals, scheduling internal and external meetings, communicating with clients and internal Partners, Consultants and Support Professional colleagues 
• Support Principals with complex project meetings 
• Coordinate complex travel and accommodation, flights, cars, rail tickets, etc. Support visa applications when required
• Develop understanding of Principal scheduling and travel preferences Coordinate travel efficiently by grouping client meetings where possible (“you’re in Melbourne to see XYZ Company, shall I try to set up a meeting with X Company because we haven’t spoken to them for three months”)

Business Development

• Maintain and update current list of contacts and business activities in CRM database
• Track and maintain sales activity/pipeline working with EA’s
• Execute requested follow-up calls for client mailings/marketing events
• Support of events in Australia office, including Partner visits, client forums/lunches

Daily administration

• Manage documents: printing & binding when requested
• Prepare monthly timesheets for each assigned Principal
• Expense Support to Principals using iExpense

Team Support

• Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners
• Support broader office activities when required, helping with Happy Hours or other social activities as needed

Adhoc

• Willing to take on other adhoc duties, supporting the business and office. This may include but not limited to – arranging office supplies, organizing events and contributing to making OW an Amazing Place to Work

Experience required:

• At least four to five years’ experience at working in an Administrative /Team Assistant position
• Experience in financial services, management consultancy and/or a professional services environment a plus
• Demonstrated high level of client service in an office or professional environment

Technical Skills

• Fluency in English required,
• Proficiency working with Microsoft Office Suite​
• Basic knowledge of CRM (Microsoft Dynamics) a plus​

Skills and Attributes :

• Good judgement​
• Ownership mentality​
• Empathetic, courteous, positive demeanor ​
• Strong organizational skills with demonstrated ability to prioritize and multiple task
• Ability to work in fast-paced environment and be detail-oriented​
• Resourceful and proactive​
• Strong problem-solving skills and decision making capabilities​
• Superior written and verbal communication skills​
• Good time-management skills​
• Team player who is able to work with different personalities and working styles

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Company Description

Company Info

• Industry: Consulting (Business & Management)
• Registration No.: 200302655G
• Company Size: More than 5000 Employees
• Average Processing Time: 7 days
• Benefits & Others: Regular hours, Mondays - Fridays, Business (e.g. Shirts)
• Specific Location: Q Sentral