Petaling Jaya Jobs Executive Assistant To Ceo Position at SPCI HELM Malaysia Sdn. Bhd.
- Job vacancies posted on: 8 months ago
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Our company, SPCI HELM Malaysia Sdn. Bhd. are currently hiring for interested candidates to join and to be a part of our company as executive assistant to ceo with a full time work system, which domiciled in Petaling Jaya and surrounding areas. As a professiona company, the minimum criteria we need for candidates interested is Bachelor's Degree, Post Graduate Diploma, & Professional Degree which experienced in Admin/Human Resources & Secretarial/Executive Personal Assistant.
Candidates who uphold honesty and discipline are a must for our company.
The competitive net salary we can offer is start from RM 5,000 to a maximum of RM 7,000, depending on the capability of the candidate and can be discussed with the HRD of our company.
Job Info
| Company | SPCI HELM Malaysia Sdn. Bhd. |
| Position | Executive Assistant To Ceo |
| Region | Petaling Jaya |
| Career Level | Senior Executive |
| Work Experience | 5 years |
| Qualification | Bachelor's Degree, Post Graduate Diploma, Professional Degree |
| Type of Work | Full-Time |
| Specialization Required | Admin/Human Resources, Secretarial/Executive Personal Assistant |
| Minimum Salary | MYR 5.000 |
| Maximum Salary | MYR 7.000 |
Job description
Position Overview:
The Executive Assistant to the CEO will provide high-level administrative support to the Chief Executive Officer and/or members of the management team including General Manager (GM) and Chief Financial Officer (CFO) in order to enhance their effectiveness and contribute to the overall success of the organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle sensitive information.
Responsibilities:
Calendar Management:
- Manage and prioritize the CEO’s calendar, scheduling appointments, meetings, and conferences.
- Coordinate and arrange both internal and external meetings, ensuring all logistics are in place.
Communication:
- Screen and manage incoming calls, emails, and correspondence, responding on behalf of the CEO when appropriate.
- Draft, proofread, and edit emails, reports, and other documents as needed.
Travel Coordination:
- Plan and coordinate complex travel arrangements, including flights, accommodations, transportation, and itineraries.
- Anticipate potential travel issues and proactively make adjustments as needed.
Meeting Support:
- Prepare meeting agendas, presentations, and relevant materials in advance of meetings.
- Attend meetings, take accurate minutes, and distribute follow-up action items.
Information Management:
- Maintain an organized filing system for both physical and electronic documents, ensuring easy access and retrieval.
- Manage confidential information with discretion and professionalism.
Relationship Management:
- Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and board members.
- Act as a liaison between the CEO and various departments within the organization.
Project Coordination:
- Assist with special projects and initiatives as assigned by the CEO, coordinating cross-functional teams as needed.
- Monitor project timelines, track progress, and provide regular updates to the CEO.
Office Management:
- Oversee the smooth operation of the executive office, including ordering supplies, managing office equipment, and handling office maintenance.
Prioritization and Time Management:
- Assist the CEO in managing priorities and deadlines, ensuring that important tasks are addressed promptly.
Miscellaneous Support:
- Handle personal tasks and errands for the CEO as required.
- Provide support during off-hours and on weekends for urgent matters.
Qualifications/Requirements:
- Bachelor’s degree in Business Administration, Communication, or related field (preferred).
- Proven experience as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills (English, Mandarin, Malay).
- Proficiency in office software and technology, including Microsoft Office Suite and calendar management tools.
- Ability to multitask and manage priorities effectively in a fast-paced environment.
- Discretion and professionalism when handling sensitive information.
- Strong problem-solving skills and the ability to think critically.
- Adaptability and flexibility in response to changing priorities.
- Strong interpersonal skills and the ability to work collaboratively with diverse teams.
Working Hours : 8.30am – 5.30pm
Expected Start Date: Immediate / ASAP
Office/Company Address
| Country | Malaysia |
| Region | Selangor |
| City | Petaling Jaya |
| Map | Google Map |
Benefit
- Professional Development
- Work from Home (1 day in a week)
- Health Insurance
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Company Description
“With the joint venture withHELM AG (“HELM”) on June 2022, we are now known as SPCI HELM.With this joint venture, SPCI is contributing its extensive knowledge in the production of inorganic chemicals, while HELM is providing its supply chain know-how and commercial expertise through its global market presence. HELM’s international marketing knowledge and infrastructure supports SPCI’s entry into the larger Southeast Asia region. HELM will benefit from SPCI’s role as a known and trusted producer and distributor in the region. This partnership of the two owner-led family businesses is based on a solid strategic fit and broad share of values.”
OUR GOAL
We design, build and operate plants that convert Sulfur containing gasses into new products along the value chain for various uses (Water & Waste Treatment, Pulp & Paper, Oil & Gas, Glass & Solar, Electronics & Semiconductors)
OUR VISION
We are committed to producing the highest quality chemicals from manufacturing sector as well as implementing state-of-the-art testing facilities.
OUR MISSION
Our aim to attain exponential growth by the year 2023 has empowered us to develop dynamic and strategic partnerships.
Company Info
- Industry: Chemical/Fertilizers/Pesticides
- Registration No.: 163366-K
- Company Size: 51 - 200 Employees
- Average Processing Time: 21 days
- Benefits & Others: Dental, Miscellaneous allowance, Medical, Regular hours, Mondays - Fridays, Business (e.g. Shirts), Insurance
- Specific Location: Kota Damansara
